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Market rules

To be part of Riverbank Markets, stallholders must read and agree to the market rules as outlined below. 

Requirements of Stallholders

Stallholders attending the Riverbank Markets Yass are required to:

  • Abide by the legal and insurance requirements listed below.
  • If selling food products abide by the requirements of the Food Authority NSW and Yass Valley Council
  • Maintain the quality of their site and produce in accordance with the quality requirements listed below.
  • Apply for and be accepted by Riverbank Markets before first attendance, as described above.
  • Book for each attendance as described above.
  • Abide by directions from Riverbank Markets staff before or during a market, as described below.

Stallholder Legal Requirements

Stall holders must:

  • Comply with appropriate labelling regulations.
  • Acquire any necessary licenses (e.g., for food sales the Food Standards Code and the Food Act 2003 (NSW), wine sales, etc.) or permits for selling or producing their products.
  • Give copies of these licenses to Riverbank Markets with the market application prior to selling at the Markets. 
  • Weigh all measurable goods on site on certified scales as required under the Weights & Measures act.

Stallholders should:

  • Have a sign displaying their business name whilst trading at the markets.
  • Advise changes to their licensing requirements to the Market Staff prior to a subsequent market.

Stallholder Insurance Requirements

Stallholders shall:

  • Accept all liability arising from their operations, equipment, and personnel, including the actions of their deliverer, employees or agents at the Site during the Riverbank Markets (including setting up and removing their equipment and operation).
  • Be responsible for their own insurance against any loss or damage occurring at the Site, including consequential losses through being unable to fully operate, regardless of the cause. 
  • Indemnify Yass Valley Council, Lunala Pty Ltd, and Riverbank Markets and its personnel from and against all claims, demands, remedies, suits, injuries, damage, losses, costs (including its full legal costs), liabilities, actions, claims for compensation and the like for which Council, Lunala, and/or Riverbank Markets and its personnel may become liable in conjunction with injury, damage or accidental death through the neglect or default of the Stallholder or of any other person in connection with their use of the Site and its facilities.
  • Have effective for the period of any market they participate in as a vendor the following policies indemnifying the Council, Lunala Pty Ltd, Riverbank Markets and their personnel:
    • a Public Liability Insurance policy for not less than ten million dollars ($10,000,000), and
    • a Product Liability insurance policy for not less than ten million dollars ($10,000,000). 
    • Provide a copy of valid certificates of currency of these insurance policies.

Day insurance is available for a limited number of stalls.

 Stallholders shall not set up or trade without current insurance cover.  

Stallholder selling food products (including charities and mobile food vendors)

Businesses that sell food at temporary events such as fairs, festival, markets and shows are considered retail food businesses as they sell food to the public and need to meet a range of requirements.

The Food Act 2003 requires all food handling businesses in NSW to “notify” their details to the NSW Food Authority. This is also a requirement for persons running food stalls at temporary events like markets. The full requirements can be found at http://www.foodauthority.nsw.gov.au/retail/markets-and-temporary-events

You also need to notify the local council of your business and food activity details. You can contact Yass Council on 6226 1477 or notify the Council via the form 187 on the Yass Council website https://www.yassvalley.nsw.gov.au/forms.

The details of Council’s food safety requirements can be found at https://www.yassvalley.nsw.gov.au/our-services/public-health-and-safety/food-business-and-inspections/

Charities selling food. The Food Act 2003 (NSW) and Food Standards Code apply to all food businesses including those selling food for charity or community purposes. It is always an offence to sell food that is unsafe or unsuitable. Charities and community groups are exempt from some requirements, for example, notification of food business is not required if food sold is not potentially hazardous (e.g. scones) or is to be consumed immediately after thorough cooking (e.g. sausage sizzle).

For full details please search “temporary events  guidelines” on the Food Authority website. 

Mobile food vendors are considered retail food businesses as they sell food to the public and need to comply with a range of requirements. Please refer to the requirements for mobile food vendors on the NSW Food Authority website at http://www.foodauthority.nsw.gov.au/retail/mobile-food-vendors

Mobile food vending vehicles may need to appoint a Food Safety Supervisor (FSS) if the food they prepare and serve is:

  • ready-to-eat
  • potentially hazardous i.e. needs temperature control
  • is not sold and served in the supplier’s original package.

Stallholder Quality Requirements

Stallholders are expected to:

  • Maintain a high standard of freshness and quality in their produce and merchandise.
  • Maintain a clean and tidy site area at all times.  
  • Remove rubbish or leftovers from their allotted stall space at the conclusion of the market. 
    • Note that there are limited rubbish bins on site and stallholders should have their own means of removing rubbish. 
  • The market committee staff will ensure that the common areas outside stalls are tidied, and stallholder cooperation to that end would be appreciated.
  • Have their stall properly staffed by a competent person during operating hours.
    • If exceptional circumstances occur such that a stall cannot remain manned, contact a committee member for assistance.

Expectations of Riverbank Markets Stallholders 

The Riverbank Markets reserve the right to monitor product quality during a market to ensure that quality and product profile requirements are being met.

Stallholders are required to inform the Riverbank Markets Yass Committee in writing of any change or addition to their product profile.  Changes will be assessed on the extent to which they are compatible with intent of the charter and market share profiles.

 A failure on the part of a stallholder to:

  • maintain a tidy stall environment,
  • maintain the quality of their produce or merchandise,
  • maintain the approved product profile,
  • maintain the family friendly atmosphere of the market,
  • comply with committee directions about operation of their stall, or
  • not show without a cancellation;

will make the stallholder subject to adverse consideration by the Riverbank Markets, ranging from impacts on future stall availability through to immediate expulsion.

Stallholder Compliance with Directions

The Stallholder agrees that they will comply with any reasonable request from Riverbank Markets, including but not limited to:

  • Locating their site in accordance with the layout plan for that market
    • Note that in order to maximise the satisfaction of all stallholders requirements, site location may vary from market to market. 
  • Ceasing the sale of their goods where the Market Manager considers:
    • The goods are not of an acceptable standard under the ANZFA food safety regulations.
    • The site is unsafe.
    • The goods are not compliant with the scope of goods agreed by the committee
  • Rectifying any site issue as directed to maintain public safety, site cleanliness and Council requirements.

Stallholder Behaviour

Riverbank Markets desires a culture of support and cooperation between stall holders because such a culture contributes to a friendly ambience for the market as a whole.

Inappropriate language, behaviour, music or lighting, profanity, noise or other harassment or abuse by a vendor or participant toward another vendor, participant, committee member, market volunteer or customer of the Market is grounds for immediate and permanent expulsion from the Market.

Sanctions

A failure on the part of a stallholder to comply with the requirements above will require Riverbank Markets to consider its relationship with the stallholder, with effects ranging across the following spectrum:

  • Requiring the stallholder to relocate to a different site within a current market.
  • Assigning a lower priority for the stallholder’s requirements for access, shelter, power, product range and/or location for an upcoming market.
  • Requiring the stall holder to immediately leave a current market.
  • Withholding of approval for the stallholder to attend subsequent markets.  

Animal Welfare

The Riverbank Markets Yass committee expects any stallholder selling or displaying animals to adhere to the NSW Department of Primary Industries’ Animal Welfare Code – Animals in Pet Shops and reserves the right to monitor any such stall to ensure those requirements are met. The definition of ‘Pet Shops’ also refers to ‘markets’. The link provides a direct download to the pdf document.

Here is the link to our Animal Welfare policy in full

Stallholder Grievances

Any grievance on the part of one stallholder regarding the behaviour or produce of another stallholder should not be directed to the other stallholder directly during the market but should instead be reported to Riverbank Markets. 

The Market Manager or coordinator will advise an interim solution for the duration of the current market, allowing the issue to be addressed to the extent necessary before the next market. 

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